feature.headline

Unions NSW Events & Community Liaison Assistant

Unions NSW is the peak council of trade unions in NSW representing over 600,000 members and 60 affiliated unions and trades and labor councils and is part of the broader trade union movement.

Unions NSW is looking for a Full Time Events and Community Liaison Assistant to join our Community Outreach and Events team.

The Events and Community Liaison Assistant is responsible for providing logistical support to facilitate setting up and executing key Unions NSW events, as outlined in the Unions NSW Events Calendar. The Events and Community Liaison Assistant will also provide general secretarial and administrative support to the Unions NSW Assistant Secretary.

Responsibilities:

  • Assist with planning of key events for Unions NSW, which includes, but not limited to:
    • May Day;
    • International Day of Mourning;
    • Jeff Shaw Memorial Lecture;
    • Labour Day Dinner; and
    • Union Pride.
  • Develop key event planning checklists and proformas to streamline and successfully manage the event planning process.
  • Undertake the following tasks:
    • Develop and maintain a network of event subcontractors and suppliers to simplify and assist the event planning process and maintain communication with event suppliers through lifecycle of each event.
    • Assist in Event Logistics. Event logistics includes things like creating seating charts, selecting a menu, booking a venue, finding entertainment and anything else related to coordinating an event.
    • Collaborate with other teams in Unions NSW such as Communications, and Finance to help facilitate their assistance and expertise in the event planning process.
    • Create post-event summary reports of each event using any data or feedback gathered from each event which can be used to develop and improve future events.
    • With the assistance of the Assistant Secretary, accurately manage and account for expenses in accordance with budgetary requirements.
    • Coordinate and assist with the set up and clean-up of events.
    • Coordinate event logistics including signage, greeting attendees, staff duties and transportation.
  • Carry out various administrative tasks for the Assistant Secretary in accordance with the Unions NSW Administrative Processes Manual.
  • Communicate and collaborate professionally with internal and external peers, stakeholders and clients to promote Unions NSW.
  • Perform all other duties as directed, within the limits of skill, competence and training to maximise organisational flexibility and effectiveness.

Essential Criteria:

  • Minimum of 5-6 years’ experience in an Administrative support or Event Support role.
  • Demonstrated advanced computer skills including Outlook, Word, Excel and PowerPoint.
  • Capacity to prioritise work, exercise judgement, initiative, while providing high level support within a highly charged environment.
  • Ability to manage conflicting demands in an environment subject to sudden change.
  • Willingness and ability to adapt to varied demands, including out of hours work, sometimes at short notice.
  • High level of interpersonal and communication skills.
  • High level organisational skills.
  • High level problem solving, decision making and delegation skills.
  • Proactive and self-directed while also working as a positive team member
  • Experience working within the union movement is desirable but not essential
  • A NSW Drivers licence is also highly desirable.

Conditions and Entitlements: 

  • Personal Leave: 10 days per annum (accumulative)
  • Annual Leave: 5 weeks annual leave with 17.5% leave loading
  • Long Service Leave: 2 months after 10 years’ service
  • Superannuation: 9.5% employer contributions 11.5% for female staff.
  • Parental Leave: 52 weeks leave including 22 weeks paid parental leave or 3 weeks paid parental leave non-primary carer

How to apply: 

Unions NSW encourages applications from people who will enhance our diversity of people, cultural experiences and perspectives.

  1. To apply for this role, please submit a CV (of no more than 3 pages) and a separate Cover Letter addressing the Essential Criteria.
  2. Send copies of your CV and Cover Letter to Ms. Amy Patrk via email: apatrk@unionsnsw.org.au
  3. Applications close 5:00pm on 3 June 2019.
  4. For inquiries please contact Unions NSW, Director – People & Culture Amy Patrk on (02) 9881 5926

 

 

 

View more job listings »

Closing Date

Monday, June 03, 2019

Closing Time

05:00 PM

Contact Name

Amy Patrk

Contact Email

Contact Phone

9881 5926

Share this job listing